Update - 30/10/2020

The Directions Hearing for this matter was held by video conference using Zoom at 10:00 am on Tuesday 27 October 2020.

The hearing for this matter will proceed by video conference using Zoom in the week commencing Monday 30 November 2020. For more information, please see below.


Overview

The joint Inquiry and Advisory Committee (IAC) has been appointed by the Minister for Planning to consider and advise on the Environment Effects Statement (EES) and draft Planning Scheme Amendment (PSA) prepared for the project. The IAC comprises Con Tsotsoros (Chair), Elissa Bell and Kate Partenio. See the IAC member biographies here.

The Proposal

The Yan Yean Road Upgrade – Stage 2 will add a lane in each direction between Kurrak Road and Bridge Inn Road, completing the upgrade of Yan Yean Road from Plenty to Doreen. The project includes:

  • Installing new traffic lights to replace the roundabouts at Orchard and Bridge Inn roads
  • Installing new traffic lights at North Oatlands Road, Jorgensen Avenue and Bannons Lane
  • Installing new roundabouts at Heard Avenue and Youngs Road
  • Upgrading the Ironbark Road intersection with traffic lights
  • Building new walking and cycling paths along the full length of the road
  • Adding centre median and kerb side safety barriers along the road.

The Proponent is Major Road Projects Victoria (MRPV). MRPV is a dedicated government body charged with planning and delivering major road projects for Victoria and is managing the Project on behalf of the Victorian Government.

View the Project

You can view the EES, draft Planning Scheme Amendment and any related documents on the Yan Yean Road Upgrade webpage.

Public Exhibition and Submissions

The project was on public exhibition between Monday 31 August to 5.00pm Friday 9 October 2020. You can view the submissions received below:

Directions Hearing and Public Hearing

Tabled Documents

The documents tabled by parties before and during the hearing will be progressively published on the Engage Victoria website. You can view the tabled documents below:

Directions Hearing

Given the physical distancing restrictions, the IAC Directions Hearing was held by video conference using Zoom at 10.00am on Tuesday 27 October 2020.

Directions Hearing was recorded. To listen to the audio recording, please click the below link:

This recording will be removed at the conclusion of the Hearing.

Public Hearing

Given the physical distancing restrictions, the Inquiry and Advisory Committee Hearing is not able to be conducted in person.

The Public Hearing will be conducted by video conference using Zoom in the week commencing 30 November 2020 and run until 16 December 2020.

The timetable for the Hearing can be found here.

The purpose of the Public Hearing is to give people an opportunity to speak in support of their written submission.

The IAC will hear this matter in an open forum. To observe proceedings, you can access the Directions Hearing at the following link:

Webinar ID: 987 5198 5255

Password: IAC@2020

To dial into the Hearing by phone, find your relevant location number based on your current location, and access the Hearing using the Webinar ID and passcode below:

Webinar ID: 987 5198 5255

Password: 60256131

If you’re dialling in from Victoria, +61 3 7018 2005 is the recommended number.

To assist you in accessing and using Zoom, the How to participate in the online Hearing for the Environment Effects Statement contains more detailed information on how to join the Hearing, and what to do during the Hearing.

If you require technical assistance during any of the Hearing dates please contact the Proponents dedicated phone line on (03) 8392 8113 between 9.00am and 5.00pm.

As with in-person hearings, please be advised that the Hearing must not be recorded in any part or in any way without permission from the Inquiry and Advisory Committee. This includes audio and video recording.

This Hearing will be live streamed and publicly accessible.It will not be recorded.

Privacy and Intellectual Property

Please note that your submission will be treated as a public document in accordance with the Privacy Collection Notice which can be accessed through Document Library) which may include provisions to other parties and display in the Hearing. You should not include any other personal information in the submission, such as email and phone details, unless that information can be made publicly available. You can request access to your personal information held by the Department of Environment, Land, Water and Planning by contacting the Freedom of Information Unit on (03) 9637 8186 or FOI.unit@delwp.vic.gov.au

This Privacy Collection Notice relates to all submissions collected in relation to the Yan Yean Road (Stage 2) Upgrade Project Inquiry and Advisory Committee (the ‘IAC’). Planning Panels Victoria (PPV) is providing administrative services to the IAC.

PPV is part of the Department of Environment, Land, Water and Planning and submissions will be managed in accordance with the Department’s Information Privacy Policy. The Department’s Information Privacy Policy is online at https://www2.delwp.vic.gov.au/doing-business-with-us/information-privacy.

Use of your submission

Your submission has been collected by the IAC for the purpose of helping to develop its advice to the Minister for Planning in accordance with the Terms of Reference.

Natural justice to participants and transparency are important parts of the IAC process. In meeting its legislative requirements and complying with the Terms of Reference, the IAC may do the following with your submission:

  • Publish a copy of your submission, in its entirety, on the Department of Environment, Land, Water and Planning website, Engage Victoria website or other Victorian Government website as required
  • Provide a copy of your submission to the Department of Environment, Land, Water and Planning, Local Councils, Major Road Projects Victoria, Government Agencies and other parties (submitters) to the process
  • Provide a copy of your personal contact details to the Department of Environment, Land, Water and Planning if needed for notification of Ministerial decisions
  • Display a copy of your submission in the Planning Panels Victoria Office
  • Display a copy of your submission at relevant Local Council, Local Library or Government Offices as appropriate
  • If a Public Hearing is to be held, display a copy of your submission in the Hearing room.

Publication of your personal information on the Internet

The IAC Report will be published on the internet and may include:

  • The name of the submitter
  • Direct quotes from some of the submission
  • The submitter’s name and address as required.

Planning Panels Victoria will remove your submission from the web pages that it controls within six months after the IAC has reported. Planning Panels Victoria cannot guarantee that your submission will be removed from external web pages outside its control.

Hearing of submissions

If a Hearing is required it may be held face to face, via telephone conference or via video link or a combination of these. You should be aware the IAC may:

  • broadcast submissions and proceedings live on the internet
  • record submissions and proceedings
  • make the recording available on request to submitters and parties to the Hearing and third parties
  • publish the recording on the Department of Environment, Land, Water and Planning website, Engage Victoria website or other Victorian Government website
  • use your phone contact details to contact you during a telephone/video hearing as is necessary.

The IAC will direct that parties do not record online hearings or use them for any other purpose. However, the IAC is unable to guarantee that third parties will not be recording online Hearings, and the use of any such recordings outside the hearing context cannot be regulated by the IAC.

All participants are reminded that during the IAC process, the privacy of others should be respected and to refrain from the defamation of others.

After the Inquiry and Advisory Committee has reported

After the IAC has reported to the Minister for Planning your submission will be removed from all public display within six months.

Your original submission and any additional material provided to the IAC will be held at Planning Panels Victoria for two years and then sent to the Public Records Office of Victoria. All additional copies of the submission and other material held by Planning Panels Victoria will be securely destroyed.

If you have any concerns in respect to the way your personal information or submission will be used please contact Planning Panels Victoria on planning.panels@delwp.vic.gov.au.

Contact

For questions about the Inquiry and Advisory Committee process and making a submission please contact:

Name Planning Panels Victoria
Phone 136 186 (Select option 6)
Email planning.panels@delwp.vic.gov.au

For questions about the Minister's Assessment and EES process, please contact:

Name Impact Assessment Unit, DELWP
Phone (03) 8392 5503
Email environment.assessment@delwp.vic.gov.au

For questions about the Yan Yean Road (Stage 2) Upgrade Project, EES documentation, and accessibility requirements please contact:

Name Major Road Projects Victoria
Phone 1800 105 105
Email contact@roadprojects.vic.gov.au
Website roadprojects.vic.gov.au/projects/yan-yean-road-upgrade/stage-2